POSITION: ADMINISTRATIVE ASSISTANT (PART TIME)
Reporting supervisor: Church Manager
Countersigning officer: MW Pastor
Duties and Responsibilities:
a) Co-ordinate information, announcements, design and produce Mandarin Worship (MW) Sunday & Special Worship (Maundy Thursday, Good Friday, Easter Sunday, Christmas Day) /Holy Communion/Baptism & Membership etc) bulletins.
b) Assist & coordinate in publications for Church level special projects e.g. Bible Reading Gide, Song Book, Retreat Booklet, Church Camp Booklet, etc
c) Responsible for production of Sunday Worship/Special Worship powerpoint slides e.g. typing songs and other materials.
d) To do basic Chinese translation, if necessary.
2. MW Membership Update
a) Responsible for the maintenance of proper records of MW membership roll including names, baptism, births and deaths, contact addresses (local and overseas), additions, deletions.
b) Liaise with Data Protection Officer (PDO) to ensure compliance with the Personal Data Policy Act (PDPA).
c) Work with Pastors and Church Manager on baptism and membership
d) Coordinate with and update church office staff on members update on contact details i.e. mailing addresses for birthday card sending.
3. Production of Sermon Video
a) Collaborate closely with MW Pastor and Preacher to edit video, including creating and inserting static graphics/powerpoints into sermon videos
b) Work independently, as well as part of a team, to upload video sermons on Charis MC website
c) Upload files/folders in google drive folder meant for Worship Service
d) Upload MW video onto youtube and facebook
4. Administrative support for Pastoral & Ministry Staff
a) Provide office administration support for the Pastoral & Ministry staff for e.g. liaising with speaker/guest preachers, photocopying, facilities/zoom meeting bookings, note/file compilation, etc
b) Interfacing between English Worship and Mandarin Worship
5. Any other assignments as delegated by Supervisor and MW Pastor.
· Microsoft Office software e.g. Word, Excel, Powerpoint, Access, Publisher etc
· Worship software i.e. EzyWorship (optional)
· Video production software – training will be provided
· Communication skills
· Chinese and basic English is required (spoken and written)
· Time management
1) Attend staff meeting on Tuesday morning
2) Attend Charis’ Mandarin Worship on Sunday (optional)
Minimum Education Qualifications:
1) GCE ‘O’ / ‘A’ levels
2) 2 years working experience
Interested applicant is to send his/her resume by:
Email (firstname.lastname@example.org); or
Post (91 Koon Seng Road S427032); to
Church Manager, Lim Shi-Min, by 23 August 2020.
Please indicate expected salary. If you would like a detailed job description, you can also contact the church manager. Only shortlisted applicants will be contacted for interview.